TradeRings Privacy Policy

Last Updated: March 13, 2025

1. Introduction

TradeRings, Inc. ("TradeRings," "we," "us," or "our") respects your privacy and is committed to protecting the personal and organisational information of all users of our platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the TradeRings platform, website, and services (collectively, the "Platform").

Please read this Privacy Policy carefully. By accessing or using the Platform, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you are accessing and using the Platform on behalf of a company, entity, or organisation (collectively "Organisation"), you represent and warrant that you have the authority to bind that Organisation to this Privacy Policy.

2. Information We Collect

2.1 Personal Information

We may collect personal information that identifies, relates to, describes, or is capable of being associated with you, including:

  1. Full name
  2. Email address
  3. Phone number
  4. Profile information
  5. Login credentials
  6. Payment information
  7. Communication records
  8. Usage data
  9. Device information and IP address

2.2 Organisation Information

We collect information about Organisations that register on our Platform, including:

  1. Organisation name
  2. Entity type
  3. Registration number
  4. Tax identification number
  5. Address and contact details
  6. Financial information
  7. Trading history and patterns
  8. Credit information
  9. Organisational structure
  10. Authorised representatives

2.3 Transaction Information

We collect detailed information about transactions conducted through the Platform, including:

  1. Product details
  2. Pricing information
  3. Volume
  4. Delivery terms
  5. Payment terms
  6. Parties to the transaction
  7. Negotiation history
  8. Trading patterns

2.4 Communication Information

We may record, monitor, and store any communications made through the Platform, including:

  1. Negotiation messages
  2. Market announcements
  3. Direct messages between users
  4. Support communications
  5. System notifications

2.5 Technical Information

We automatically collect certain technical information when you use the Platform, including:

  1. IP address
  2. Browser type and version
  3. Operating system
  4. Access times and dates
  5. Pages viewed
  6. Features used
  7. Device identifiers
  8. Error logs

3. How We Collect Information

We collect information from you when you:

  1. Register for an account on the Platform
  2. Complete your profile
  3. Create or join a Marketplace
  4. List products
  5. Engage in trading activities
  6. Conduct transactions
  7. Communicate with other users
  8. Contact our support team
  9. Use Platform features
  10. Upload documents or other content

We may also collect information about you from third-party sources, including:

  1. Credit reporting agencies
  2. Business partners
  3. Public databases
  4. Verification services
  5. Referral sources
  6. Social media platforms (if you choose to connect them)

4. How We Use Your Information

We use the information we collect for the following purposes:

4.1 Providing and Improving the Platform

  1. Operating and maintaining the Platform
  2. Processing transactions
  3. Facilitating communications between users
  4. Authenticating users and Organisations
  5. Personalising user experience
  6. Developing new features and services
  7. Analysing usage to improve our Platform
  8. Technical troubleshooting

4.2 Business Operations

  1. Processing payments
  2. Conducting accounting and financial operations
  3. Verifying user and Organisation identity
  4. Enforcing our terms and policies
  5. Conducting risk assessments
  6. Protecting against fraud and abuse
  7. Managing affiliate and partner relationships
  8. Measuring effectiveness of features and services

4.3 Communications

  1. Sending administrative notifications
  2. Providing transaction updates
  3. Responding to inquiries and support requests
  4. Sending service updates and announcements
  5. Marketing our services (subject to your preferences)
  6. Conducting surveys and research

4.4 Legal and Compliance

  1. Complying with legal obligations
  2. Resolving disputes
  3. Enforcing our agreements
  4. Detecting and preventing fraud or other prohibited activities
  5. Protecting the rights, property, or safety of TradeRings, our users, or others

5. Information Sharing and Disclosure

We may share your information with the following categories of recipients:

5.1 Trading Counterparties

To facilitate transactions, we share necessary information with trading counterparties. This includes:

  1. Organisation name and details
  2. Authorised representative names and contact information
  3. Transaction details
  4. Credit and payment information relevant to the transaction

5.2 Marketplace Participants

When you join a Marketplace, certain information is visible to other participants as configured by the Marketplace owner, which may include:

  1. Organisation name and details
  2. User names and roles
  3. Trading activity
  4. Product listings

5.3 Service Providers

We share information with third-party service providers that help us operate the Platform, including:

  1. Hosting providers
  2. Payment processors
  3. Analytics services
  4. Customer support services
  5. Marketing services
  6. Authentication services
  7. Security services

5.4 Affiliate Partners

We may disclose the value of trades conducted by an Organisation to the referring affiliate so that they are able to verify that we are paying them the correct referral commission. This information is shared pursuant to confidentiality obligations.

5.5 Third-Party Service Providers Selected by Users

We will share all relevant transaction details with third-party service providers that you have requested to quote or provide services related to your trading activities, such as:

  1. Trade finance providers
  2. Credit insurance providers
  3. Logistics providers
  4. Foreign exchange providers
  5. ERP system providers

5.6 Anonymised and Aggregated Data

We may share anonymised and aggregated data derived from user information with:

  1. Market participants
  2. Industry analysts
  3. Academic researchers
  4. Marketing partners
  5. Platform development partners
  6. Other third parties for business purposes

5.7 Legal and Regulatory Authorities

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5.8 Business Transfers

If TradeRings is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction.

5.9 Publication of Non-Compliance

We reserve the right to publicly publish via our website, platform, or other means, the names and details of individuals and Organisations that have not honoured their commitments on the Platform or breached our Terms of Use in any way, and to provide the details relating thereto. This right will be exercised in accordance with applicable laws and with careful consideration of the circumstances.

5.10 Consent

We may share your information with any other third parties where you have provided your explicit consent.

6. Credit and Reference Checks

We reserve the right to conduct credit and reference checks on individuals and Organisations at our own discretion. These checks may be conducted:

  1. During the account registration process
  2. Before approving Marketplace membership
  3. Before enabling certain trading privileges
  4. Periodically during your use of the Platform
  5. When you engage in transactions above certain thresholds

By using the Platform, you consent to these checks and authorise us to:

  1. Obtain credit reports from credit reporting agencies
  2. Verify business registration and tax information
  3. Contact references provided by you
  4. Consult public records and databases
  5. Share information with credit verification services

We use this information to:

  1. Verify your identity
  2. Assess creditworthiness
  3. Manage risk
  4. Protect the integrity of the Platform
  5. Prevent fraud

7. Data Security

We implement appropriate technical and organisational measures to protect your information from unauthorised access, disclosure, alteration, and destruction. These measures include:

  1. Encryption of sensitive data
  2. Secure socket layer (SSL) technology
  3. Access controls and authentication
  4. Regular security assessments
  5. Employee training on data protection
  6. Incident response procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

8. Data Retention

We retain your information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

  1. The length of time we have an ongoing relationship with you
  2. Whether there is a legal obligation to which we are subject
  3. Whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations)

9. Your Rights and Choices

Depending on your location and applicable law, you may have certain rights regarding your information, which may include:

  1. Accessing and obtaining a copy of your information
  2. Correcting inaccurate information
  3. Deleting your information (subject to certain exceptions)
  4. Restricting or objecting to processing of your information
  5. Receiving your information in a structured, commonly used format
  6. Withdrawing consent (where processing is based on consent)
  7. Lodging a complaint with a supervisory authority

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

10. International Data Transfers

TradeRings operates globally, and your information may be transferred to, stored, and processed in countries other than the one in which you reside. These countries may have data protection laws that are different from those in your country.

We have implemented appropriate safeguards to ensure that your information remains protected in accordance with this Privacy Policy, including entering into data transfer agreements with recipients where required by applicable law.

11. Children's Privacy

The Platform is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have collected personal information from a child, we will take steps to delete that information as quickly as possible. If you believe that we might have any information from or about a child, please contact us.

12. Cookies and Similar Technologies

We use cookies and similar technologies to collect information about your browsing activities and to distinguish you from other users of the Platform. This helps us to provide you with a good experience when you use the Platform and also allows us to improve our services.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Platform may become inaccessible or not function properly.

13. Third-Party Links and Services

The Platform may contain links to third-party websites and services. This Privacy Policy does not apply to such third-party content or services, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites or services before providing any information to them.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top. For material changes, we will provide more prominent notice as appropriate, such as by sending you an email or displaying a notice within the Platform.

Your continued use of the Platform after we post any modifications to the Privacy Policy will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

15. Contact Us

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

TradeRings, Inc.

Email: privacy@traderings.io

Address: 55 NE 5th Ave, Suite 501, Boca Raton, FL 33432, USA

16. Supplementary Jurisdiction-Specific Provisions

16.1 California Residents

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA).

16.2 EU/UK Residents

If you are located in the European Union or United Kingdom, we process your personal information in accordance with the General Data Protection Regulation (GDPR) or UK GDPR.

16.3 Other Jurisdictions

We comply with applicable data protection laws in all jurisdictions in which we operate. Specific supplementary provisions may apply based on your location and will be provided upon request.

By using the Platform, you acknowledge that you have read and understood this Privacy Policy.